How to book a venue that allows outside catering

Bringing your own caterer can save thousands, but "outside catering allowed" means different things at different venues.

The four kinds of catering policy

Any caterer: pick anyone, usually licensed and insured. Most flexible.
Licensed caterers only: any professional caterer, but no family cooking.
Approved list only: only caterers the venue approved. Ask for the list first.
Preferred list or BYO: the venue suggests caterers but lets you go elsewhere, often for a fee.

Fees that surprise people

• Outside-caterer fees (flat, per chair or by room size)
• Corkage on BYO alcohol
• Required TABC bartenders and security officers
• Event liability insurance naming the venue

Questions to ask every venue

1. Can my caterer be anyone licensed, or only from your list?
2. What is the outside-caterer fee, in dollars, for my guest count?
3. What kitchen access does my caterer get (ovens, fridge, sinks)?
4. Does my caterer need insurance naming the venue?
5. Can we bring alcohol? Is a TABC bartender or security required?
6. What time must cleanup end, and who removes trash?